5x9

5x9 enables Purchasing Departments to control the process. It offers tools designed to control employees, history of orders and costs. The solution adjusts itself to the Customer’s internal structure and requirements and it allows for flexible control of purchased volumes.

AND EVERYTHING COMPLETELY FREE OF CHARGE.

The 5x9 System shortens the time needed to enter data and place orders to a minimum.  Therefore, it is easier to control the quality and correctness of submitted information and the system also facilitates billing and tracking orders.

5x9 supports the Customer’s internal procedures, assigns different levels of access to information and orders making it easier to avoid errors and control content of prints. Only people authorized by the Customer are allowed to carry out particular actions. The system makes it impossible to produce prints that are not in line with the Customer’s corporate identity guidelines. 

The 5x9 System has unique text formatting options fitting text elements to the available space. Depending on the settings the text may be automatically made narrower, spaced out or moved to next lines. This solution works perfectly well in the case of hyphenated surnames and long names of positions. Repeatable pieces of text, such as e.g. e-mail address structure, can be automatically filled in by the system ensuring data correctness. Frequently repeated text elements are included in the drop-down menus used for automatic population of text fields. 

We cumulate orders and sum up quantities. The order cost is calculated on the basis of the sum of all ordered products within a given product group. The larger the order quantity, the lower the cost. 

The system works on-line and does not require any additional tools, devices, software or maintenance. A computer with the Internet connection is enough. All transmitted data are SSL-encrypted – the same way as it is in the case of Internet banking. Thanks to that orders may be placed non-stop.

The analysis module helps to prepare statements and analyses that include all kinds of required data. That is why it is easy to go through orders history, check who approved a given order, how much it cost and which payer was assigned to it. The system gives access to historical documents.

Enaf, by means of 5x9, adjusts its operations to the Customer’s financial and organizational procedures. The system allows for allocating costs by cost centers or splitting an invoice between different payers already at the stage of placing an order. It sends necessary information to appropriate documents such as: order forms, invoice specification, shipping lists or multifunctional purchase reports. Such functionality is particularly useful if costs are shared by several entities operating within one company. 

The system is an optimal solution for all companies that use the electronic document flow. 5x9 may be part of the purchasing system installed at the Customer’s and ensures full data exchange from order placement and delivery confirmation to billing – thanks to that the purchasing process is simplified. 

Should it happen that integration is not feasible, the system can take data in the xls format and by means of importing them prepare a given order for production. This solution allows us to eliminate all errors so as to realize and settle orders efficiently.

We follow approval procedures and take over functions of our Customers’ purchasing systems. All actions needed to approve an order are executed in line with the Customer’s document flow procedures. 

Everything according to needs and in one place. A lot of entities – one corporate identity. All the entities can be centrally included in one contract or split individually. The system provides the possibility to maintain purchasing and financial identity as well as to have the purchasing process centralized. Financial settlements and analytical data of all entities can be accessible to the Customer for the financial supervision purposes as part of the contract.

The system is equipped with a module designed especially for companies that grant the rights to use their corporate identity to agents and representatives. It ensures consistent corporate identity, central control of orders and access to the analytical functionalities as well as financial settlements based on the terms and conditions of the joint contract. 

Thanks to the fact that permanent corporate identity elements are entered to the 5x9 System and also because of the text formatting support tools we are able to ensure graphic repeatability of production during the whole term of the contract. Procedures that define properties of special colors guarantee consistent quality. All technical specification needed to realize an order saved in 5x9 is automatically transferred to the production management system in our printing house.